Overall Risk Assessment in the COVID-19 Environment (Updated March 25)
| Risk | Control Measures | Outcomes | |
| Is Government advice being regularly accessed, assessed, recorded and applied? | DfE updates received and any new informationto be communicated to parents and staff by Mrs Foster | Upto date guildance adhered to. | |
| Are changes regularly communicated to staff, pupils and parents? | Any new guidelines to be communicated to parents via email. | Upto date guidance provided to all. | |
| Are changes reviewed by SLT | As required | ||
| Is access to school controlled effectively and are visitor (if allowed) details recorded? | Yes. There is just one point of access. | To ensure all parties on site and registered and can be accounted for. | |
| Are any Social Distancing (SD) and other hygiene rules communicated, understood and applied? | All students and staff will be made fully aware of their responsibilities and the protocols of the school. | Fully understood rules and procedures. | |
| Is there sufficient supplies of hygiene materials and are they well placed? | Supplies will be constantly monitored by staff. | All items running low will be replenished prior to them running out. | |
| Has the cleaning regime been regularly re-assessed and, if necessary, revised to high risk areas such as toilets, door handles, switches, hand rails and regularly used hard surfaces? | Additional cleaning to areas of use at regular and designated intervals. | All hard surfaces regularly and systematically disinfected. | |
| What precautions are being used to keep shared teaching equipment hygienic? | Staff are responsible for ensuring that all equipment to be used is cleaned using anti bacterial surface wipes prior and at the end, of each use. | Teaching equipment to be regularly and systematically disinfected. | |
| Are all the risks identified properly mitigated and regularly re-assessed? | A daily checklist is carried out. | Appropriate level of observations in order to correct any issues identified on a day to day basis. |
Pupils, Parent and Staff Risk Assessment in the COVID-19 Environment
| Risk | Control Measures | Outcome | |
| Are communication channels working and being reviewed? Email, text, etc | Communicaton channels are in working ordre. In addition there is a mobile telephone number that is available to parents and staff | These functions provide a two way system for parents, pupils and staff to communicate. | |
| What are and have the hygiene rules set by the school been adhered to by pupils, parents and staff? | Good hygiene procedures for all students, pupils and visitors. | Ensures consistent and clear message. | |
| Is there a system in place to deal with bereavements, trauma, anxiety, behavioural issues? | Safeguarding and Behavioural policies remain in place and the DSL will be on site throughout the school day | A safe and appropriate space will be available for students who require one. |
Pupil and Staff – Safety Risk Assessment in the COVID-19 Environment
| Risk | Control Measures | Outcome | |
| Are Safeguarding, code of practice, staff handbook policies been updated, regularly reviewed and shared? | All policies are available on the shared drive for staff. | Staff fully aware of policy and responsibilities | |
| Is the DSL and DDSL easily contacted and their contact information known to all. | On site throughout the school day. | Consistent availability to those onsite and those offering online learning from home. |
Medical Risk Assessment in the COVID-19 Environment
| Risk | Control Measures | Outcome | |
| Are there sufficient medical staff to deal with temperature testing, isolating suspect COVID-19 cases, outside appointments and normal medical issues. | A minimum of two first aiders will be on site at all times. | Sufficient numbers of medically trained staffon site. | |
| Have medical policy, procedures and appropriate response to spectrum of medical issues been revised and shared? | First Aid policy and First Aid Room to be used as the centre for medical issues. | Sufficient area allocated for first aid and policy in place. | |
| Is the school aware of all pre-existing medical conditions? | Staff and pupil questionnaire enables data regarding medical conditions to be updated. | Up to date record can be kept and communicated to staff as necessary | |
| Who has tested positive for COVID-19 and is it recorded? (for elimination purposes)? | No confirmed cases of Covid-19 at the school. | Government guidance followed. | |
| Who has been sent home with COVID-19 symptoms (a cough, high temperature or shortness of breath? | Any student or staffmember exhibiting signs of Covid will be sent home | Government guidance followed. | |
| Is there regular dialogue with those that have suffered from COVID-19 and / or are isolated at home? | No confirmed cases of Covid-19 at the school. | ||
| If there is a separate area for temperature testing, holding and isolation areas are they easily identified and regularly cleaned? | Yes, the First Aid Room has been designated as a medical room. | Government guidance followed. | |
| If emergency services are called is there a well understood procedure, and clear routes in and out? | The provision remains in line with current practice | Staff fully conversant with current practice. |
Progression of restrictions / Staged Response
At Egham Park School we have 4 stages for when dealing with medical incidents / outbreaks. Depending on the nature of the situation action can commence from any point.
| Response Stage | Trigger | Key Actions | Who | Notes |
| STAGE 1 – General (everyday hygiene and procedures) | None | General reminders for hygieneEffective handwashing facilities and soap availableFollow usual absence periods for sickness | All non-teaching staff Teaching Staff | |
| STAGE 2 – Prevention | Where an increased risk is present – Increased absence rates of pupils or staff – Local increases in sickness e.g. flu, gastric, coronavirus – Public health alerts – Suspected cases of specific illness in school or within the community (eg.coronavirus / gastric) | Increase hygiene procedureCommunication with key people including key information (staff, pupils and families, users of the site)Specific hygiene lessons in classIncreased enforced use of handwashing before eating of foodEnforce 48hr after symptoms have stopped for all fever, sickness, diarrhoea etc.Consider the types of trips and events and make changes as necessary (e.g. those where lots of close contact / touch points) Daily review of the situation | SLT |
| STAGE 3 – Mitigate/Delay | Where a significant risk is present direct case or increased likelihood of casesPublic health advice for restrictions | Consider reducing contact situations: – School events Consider: Any screening measures e.g. use of a thermometer in school. Increase time of exclusion from school for those with symptoms (beyond 48hrs) Sending home any children with any symptoms Additional Cleaning including deeper cleans | SLT | |
| STAGE 4 – Containment | Where specific and/or significant changes or restrictions need to be in place. High levels of sicknessHigh rates of absenceSignificance of danger of disease or illness | Part / full closures of site / classesDeep cleansReduction or exclusion of visitors | Principal |
Key Actions
| Specific Issue | Actions including messages | Who | Notes |
| Suspected case in school (staff or pupil) | Contact relevant agencies e.g. LA / Public Health EnglandDeep clean core areasInform staffCore reminders of hygieneContact parents – general information about sickness etc. | SLT | |
| Confirmed case in school | Deep clean core areasInform staffCore reminders of hygieneContact parents – general information about sickness etc. and the key next steps e.g. closure of a class / school/ or carry on etc. | SLT; Cleaning team | |
| Suspected case in a family | Parents to ensure child washes hands before leaving the house.Child to wash hands immediately after coming into schoolIncrease monitoring of pupils . Parent to contact 111 and follow guidance | Families; Staff; | |
| Confirmed case in a family | Follow latest Government Guidance.Deep clean of the classroom and school . Follow guidance provided | SLT Site /Cleaning | |
| Teacher shortage | Supply / Splitting classes / SLT CoverWhere too many – partial closure for certain classes or part time / AM / PM classes | SLT | |
| Support staff shortage | – Supply / Prioritise most needy children / classes with remaining staff | SLT |
| Protection for most vulnerable children | Identify who these children are vulnerable e.g. underlying health conditions that may be affected by the current threatDiscuss with parents the initial steps and agree key actions re. isolation/seclusion | SLT | |
| Staff with health issues (e.g. Heart) | Ask them to contact their consultants to seek advice on their conditionConsider working from home | Staff | |
| Staff with symptoms | – Stay at home; follow NHS 111 advice; discuss with SLT | SLT | |
| Pregnant staff | Ask them to contact their midwife to seek advice;Consider working from home | SLT | |
| Site/cleaning team shortage | – Contact cleaning contractor/cover arrangements in good time | SLT | |
| Leadership shortage | – Access via phone /virtual meetings | SLT; Staff | |
| Admin shortage | Cover with LSA’s / SLTInform parents not to phone unless emergency /use email | SLT | |
| Other school users | – Inform of control measures, including the possibility that a suspension of usage may occur. | Admin | |
| Long period shut down | – Continue learning activities via online learning | SLT; Staff |
Core Measures
| Control Measure | Control Stage | Notes / Action | Who | Review |
| Tissues for Each Class | 1 | Ensure adequate stock levels of tissues for each class / officeReplenish as neededStaff to also self-replenish from stock | Staff | |
| Alcohol based gel | 1 | All children to use this (or have washed hands) before lunch dailyEnsure adequate stock levels | Staff | |
| monitoring daily any child or staff absence | 2 | – Daily report to the SLT or number of absences and symptoms | Admin; |
| Reducing contact point activities | 2 | Avoid any activity where you are passing items around a class Circle time objectsArtefact sharingTouching activities – PE / Gymnastics OtherCease hand shaking of children and visitorsCease and use of shared cups in class (e.g. using cups for water); replace with disposable cups; | Staff | |
| Good Personal Hygiene | 2 | Newsletter: Inform parents of hygiene expectations and to discuss with children;All children to wash their hands before coming to school, before going home and when they get home.Classes to teach children hand washing techniquesChildren to wash hands before snack (classroom) and before eating dinner (classrooms/ hall corridor toilets / hand sanitiser) Information:Distribute key information posters | Staff |
| Review of cleaning | 2, 3 | Meet with cleaning staff to review cleaning arrangement and make any necessary changesIncrease focus cleaning on touch points and tables (redirect from vacuuming etc. if needed) Daily cleaning of classrooms (already in place)Preparations for deep cleans if necessary | Staff | |
| Additional touch point cleaning daily | 2, 3 | – Handles and rails to be cleaned at mid points during the day | Site | |
| Absence policy | 2 , 3 | – Review time period of absence for ill children or staff and increase if necessary but at least to the minimum standard (e.g. 48 hrs clear of sickness – following Dept of Health Guidance) | SLT | |
| Support for families affected | 2, 3 | Communicate to parents and staff to contact school if they require support;Regular contact with affected families and staff – wellbeing checks. | SLT | |
| Taking temperature of anyone in school who may begin to feel unwell | 2, 3 | – Hand held non-contact thermometer on site | SLT |
Information for staff, visitors and building users
STAGE 2 – PREVENTION
We currently have increased precautions in place to ensure effective the prevention of the spread of illness.