(Updated September 2023)
Overall Risk Assessment in the COVID-19 Environment
|Is Government advice being regularly accessed, assessed, recorded and applied?
|DfE updates received and any new information to be communicated to parents and staff by Mrs Foster.
|Up-to-date guildance adhered to.
|Are changes regularly communicated to staff, pupils and parents?
|Any new guidelines to be communicated to parents via email.
|Up-to-date guidance provided to all.
|Are changes reviewed by SLT
|Is access to school controlled effectively and are visitor (if allowed) details recorded?
|Yes. There is just one point of access.
|To ensure all parties on site and registered and can be accounted for.
|Are any Social Distancing (SD) and other hygiene rules communicated, understood and applied?
|All students and staff will be made fully aware of their responsibilities and the protocols of the school.
|Fully understood rules and procedures.
|Is there sufficient supplies of hygiene materials and are they well placed?
|Supplies will be constantly monitored by staff.
|All items running low will be replenished prior to them running out.
|Has the cleaning regime been regularly re-assessed and, if necessary, revised to high risk areas such as toilets, door handles, switches, hand rails and regularly used hard surfaces?
|Additional cleaning to areas of use at regular and designated intervals.
|All hard surfaces regularly and systematically disinfected.
|What precautions are being used to keep shared teaching equipment hygienic?
|Staff are responsible for ensuring that all equipment to be used is cleaned using anti bacterial surface wipes prior and at the end, of each use.
|Staff are responsible for ensuring that all equipment to be used is cleaned using anti-bacterial surface wipes prior and at the end, of each use.
|Are all the risks identified properly mitigated and regularly re-assessed?
|A daily checklist is carried out.
|Appropriate level of observations in order to correct any issues identified on a day to day basis.
Pupils, Parent and Staff Risk Assessment in the COVID-19 Environment
|Are communication channels working and being reviewed? Email, text, etc
|Communicaton channels are in working ordre. In addition there is a mobile telephone number that is available to parents and staff
|These functions provide a two way system for parents, pupils and staff to communicate.
|What are and have the hygiene rules set by the school been adhered to by pupils, parents and staff?
|Good hygiene procedures for all students, pupils and visitors.
|Ensures consistent and clear message.
|Is there a system in place to deal with bereavements, trauma, anxiety, behavioural issues?
|Safeguarding and Behavioural policies remain in place and the DSL will be on site throughout the school day
|A safe and appropriate space will be available for students who require one.
Pupil and Staff – Safety Risk Assessment in the COVID-19 Environment
|Are Safeguarding, code of practice, staff handbook policies been updated, regularly reviewed and shared?
|All policies are available on the shared drive for staff.
|Staff fully aware of policy and responsibilities
|Is the DSL and DDSL easily contacted and their contact information known to all.
|On site throughout the school day.
|Consistent availability to those onsite and those offering online learning from home.
Medical Risk Assessment in the COVID-19 Environment
|Are there sufficient medical staff to deal with temperature testing, isolating suspect COVID-19 cases, outside appointments and normal medical issues.
|A minimum of two first aiders will be on site at all times.
|Sufficient numbers of medically trained staffon site.
|Have medical policy, procedures and appropriate response to spectrum of medical issues been revised and shared?
|First Aid policy and First Aid Room to be used as the centre for medical issues.
|Sufficient area allocated for first aid and policy in place.
|Is the school aware of all pre-existing medical conditions?
|Staff and pupil questionnaire enables data regarding medical conditions to be updated.
|Up to date record can be kept and communicated to staff as necessary
|Who has tested positive for COVID-19 and is it recorded? (for elimination purposes)?
|No confirmed cases of Covid-19 at the school.
|Government guidance followed.
|Who has been sent home with COVID-19 symptoms (a cough, high temperature or shortness of breath?
|Any student or staffmember exhibiting signs of Covid will be sent home
|No students/staff who have been sent home with symptoms will be on site until clear LFT in place
|Is there regular dialogue with those that have suffered from COVID-19 and / or are isolated at home?
|No confirmed cases of Covid-19 at the school.
|If there is a separate area for temperature testing, holding and isolation areas are they easily identified and regularly cleaned?
|Yes, the First Aid Room has been designated as a medical testing and holding area
|This area is away from the general school community and can be appropriately staffed.
|If emergency services are called is there a well understood procedure, and clear routes in and out?
|The provision remains in line with current practice
|Staff fully conversant with current practice.
Progression of Restrictions / Staged Response
At Egham Park School we have 4 stages for when dealing with medical incidents / outbreaks. Depending on the nature of the situation action can commence from any point.
|STAGE 1 – General (everyday hygiene and procedures)
|– General reminders for hygiene
– Effective handwashing facilities and soap available
– Follow usual absence periods for sickness
|STAGE 2 – Prevention
|Where an increased risk is present
– Increased absence rates of pupils or staff – Local increases in sickness e.g. flu, gastric, coronavirus – Public health alerts – Suspected cases of specific illness in school or within the community (eg.coronavirus / gastric)
|– Increase hygiene procedure
– Communication with key people including key information (staff, pupils and families, users of the site).
– Specific hygiene lessons in class.
– Increased enforced use of handwashing before eating of food.
– Enforce 48hr after symptoms have stopped for all fever, sickness, diarrhoea etc.
– Consider the types of trips and events and make changes as necessary (e.g. those where lots of close contact / touch points)
– Daily review of the situation
|STAGE 3 – Mitigate/Delay
|Where a significant risk is present
– Direct case or increased likelihood of cases
– Public health advice for restrictions
|Consider reducing contact situations:
– School events
-Any screening measures e.g. use of a thermometer in school.
– Increase time of exclusion from school for those with symptoms (beyond 48hrs)
– Sending home any children with any symptoms
– Additional Cleaning including deeper cleans
|STAGE 4 – Containment
|Where specific and/or significant changes or restrictions need to be in place.
High levels of sickness
High rates of absence
Significance of danger of disease or illness
|– Part / full closures of site / classes
– Deep cleans
– Reduction or exclusion of visitors
|Actions including messages
|Suspected case in school (staff or pupil)
|– Contact relevant agencies e.g. LA / Public Health England.
– Deep clean core areas.
– Inform staff.
– Core reminders of hygiene.
– Contact parents – general information about sickness etc.
|Confirmed case in school
|– Deep clean core areas.
– Inform staff.
– Core reminders of hygiene.
– Contact parents – general information about sickness etc. and the key next steps e.g. closure of a class/school/ or carry on etc.
|SLT; Cleaning team
|Suspected case in a family
|– Parents to ensure child washes hands before leaving the house.
– Child to wash hands immediately after coming into schoolIncrease monitoring of pupils.
– Parents to contact 111 and follow guidance.
|Families; Staff; Admin
|Confirmed case in a family
– Deep clean of the classroom and school. Follow guidance provided.
|SLT Site /Cleaning
|Supply / Splitting classes / SLT CoverWhere too many – partial closure for certain classes or part time / AM / PM classes.
|Support staff shortage
|– Supply / Prioritise most needy children / classes with remaining staff.
|Protection for most vulnerable children
|– Identify who these children are vulnerable e.g. underlying health conditions that may be affected by the current threat.
– Discuss with parents the initial steps and agree key actions.
– Isolation / seclusion
|Staff with health issues (e.g. Heart)
|– Ask them to contact their consultants to seek advice on their condition.
– Consider working from home.
|Staff with symptoms
|– Stay at home; follow NHS 111 advice; discuss with SLT.
|– Ask them to contact their midwife to seek advice;
– Consider working from home
|Site/Cleaning team shortage
|– Contact cleaning contractor/cover arrangements in good time.
|– Access via phone/virtual meetings.
|– Cover with LSA’s / SLT
– Inform parents not to phone unless emergency/use email.
|Other school users
|– Inform of control measures, including the possibility that a suspension of usage may occur.
|Long period shut down
|– Continue learning activities via online learning.
|Notes / Action
|Tissues for each class
|– Ensure adequate stock levels of tissues for each class / office
– Replenish as needed
– Staff to also self-replenish from stock
|Alcohol based gel
|– All children to use this (or have washed hands) before lunch daily
– Ensure adequate stock levels
|Monitoring daily of any child or staff absence
|– Daily report to the SLT or number of absences and symptoms.
|Reducing contact point activities
|Avoid any activity where you are passing items around a class:
– Circle time objects.
– Artefact sharing.
– Touching activities – PE / Gymnastics.
– Cease handshaking of children and visitors.
Cease and use of shared cups in class (e.g. using cups for water); replace with disposable cups;
|Good Personal Hygiene
– Inform parents of hygiene expectations and to discuss with children;
– All children to wash their hands before coming to school, before going home and when they get home.
– Classes to teach children hand-washing techniques
– Children to wash hands before snack (classroom) and before eating dinner (classrooms/ hall corridor toilets/hand sanitiser)
– Distribute key information posters
|Review of Cleaning
|– Meet with cleaning staff to review cleaning arrangement and make any necessary changes
– Increase focus cleaning on touch points and tables (redirect from vacuuming etc. if needed)
– Daily cleaning of classrooms (already in place)
– Preparations for deep cleans if necessary
|Additional touch point cleaning daily
|– Handles and rails to be cleaned at midpoints during the day
|– Review time period of absence for ill children or staff and increase if necessary but at least to the minimum standard (e.g. 48 hrs clear of sickness – following Dept of Health Guidance)
|Support for families affected
|– Communicate to parents and staff to contact school if they require support;
– Regular contact with affected families and staff – wellbeing checks.
|Taking temperature of anyone in school who may begin to feel unwell
|– Hand-held non-contact thermometer on site
Information for staff, visitors and building users
We currently have increased precautions in place to ensure effective prevention of the spread of illness.
- Wash your hands with soap and water often – do this for at least 20 seconds.
- Always wash your hands when you get home or into work.
- Use hand sanitiser gel if soap and water are not available.
- Cover your mouth and nose with a tissue or your sleeve (not your hands) when you cough or sneeze.
- Put used tissues in the bin straight away and wash your hands afterwards try to avoid close contact with people who are unwell.
- Touch your eyes, nose or mouth if your hands are not clean.
- Enter the school if you are feeling unwell.